Alabama

• Government Records News. Vol. 1 No.3, Developing E-Mail Policy for Government Agencies
  
• Guidelines for Managing E-mail
  Alabama Department of Archives and History

Alaska

• E-mail Archiving FAQs
  Alaska State Archives & Records Management
• E-mail Archiving for Executive Employees, Quick Reference Guide
  Alaska State Archives & Records Management; Department of Law, Enterprise Technology Services
• E-mail Archiving for Non Executive Staff : Quick Reference Guide
  Alaska State Archives & Records Management; Department of Law, Enterprise Technology Services
• E-mail Archiving Policy
  Alaska State Archives & Records Management
• Email audit (PDF)
  
• Email: FAQs and Rules
  

Arizona

• Guidelines for Managing Public Records Sent and Received Via Electronic Mail
  
• Managing Electronic Mail
  

California

• Electronic Records Management Handbook: Electronic Mail
  

Colorado

• Electronic Messaging Guidelines
  

Connecticut

• Electronic and Voice Mail: A Management and Retention Guide for State and Municipal Government Agencies
  

Delaware

• Electronic Mail Policy Statement and Guidelines
  

Florida

• Electronic Records and Records Management Practices : Section IV, Electronic Communications as a Public Record
  Bureau of Archives and Records Management
• General Records Schedule GS1-SL for State and Local Government Agencies (GS1-SL) : Page 15, Electronic Communications
  Bureau of Archives and Records Management

Georgia

• Email Retention Guidelines
  Georgia Archives
• Practical Suggestions for Keeping Email : Archives Advice No. 1
  Georgia Archives

Idaho

• E-mail Retention: Frequently Asked Questions
  
• How to Manage Your E-mail (PDF)
  

Indiana

• Email retention guidleines and policies
  Indiana Commission on Public Records.

Kansas

• Managing Electronic Mail : Guidelines for Kansas Government Agencies
  Kansas Historical Society. May 2, 2002.

Kentucky

• Enterprise Architecture Standard 4060, “Recordkeeping – Electronic Mail"
  
• Internet and Electronic Mail Acceptable Use Policy (CIO-060)
  
• Understanding Records Management: E-Mail Records
  

Louisiana

• Louisiana State Archives Policy, Electronic Mail (E-mail) Retention
  

Maine

• E-mail and Voice Mail Retention Guide
  

Maryland

• Email retention guidance and policies
  

Massachusetts

• Supervisor of Public Records Bulletin No. 1-99 February 16, 1999 : Electronic Mail
  Revised and Reissued May 21, 2003. This bulletin supersedes SPR Bulletin No. 5-92 and provides information and requirements for the management and disposition of electronic mail sent and received by public officials.

Michigan

• Electronic Mail Retention Guidelines
  
• Frequently Asked Questions About E-mail Retention
  

Minnesota

• E-mail management
  

Mississippi

• Frequently asked questions about e-mail
  (Scroll down to bottom third of page)

Missouri

• E-Mail Guidelines
  

Montana

• A management guide for the retention of e-mail records for Montana government agencies
  

Nebraska

• Electronic Messaging and Electronic Mail (E-Mail) Guidelines
  

New Jersey

• Managing Electronic Mail: Guidelines & Best Practices
  

New York

• Managing E-Mail Effectively
  
• Services for Managing Records Communicated via Electronic Mail (E-mail)
  

North Carolina

• E-mail as a Public Record in North Carolina: Guidelines for its Retention and Disposition (pdf)
  
• E-mail Guidelines
  
• E-mail User Guidelines Checklist (pdf)
  

Ohio

• Managing Electronic Mail: Guidelines for State of Ohio Executive Agencies
  
• Managing Electronic Mail: Guidelines for State of Ohio Local Governments
  

Oregon

• "What’s in YOUR Inbox?" : Video recording (requires RealPlayer) (high bandwidth)
  Oregon State Archives. This training video illustrates government employees on their responsibilities in managing e-mail in compliance with state laws and regulations.
• "What’s in YOUR Inbox?" : Video recording (requires RealPlayer) (low bandwidth)
  Oregon State Archives. This training video illustrates government employees on their responsibilities in managing e-mail in compliance with state laws and regulations. Requires RealPlayer.
• E-mail Policy Manual for Local Governments
  Oregon State Archives. (PDF) This comprehensive guide addresses common issues related to local government e-mail including public record issues, writing an e-mail policy, e-mail retention and filing, security, technology, budget, and proper e-mail etiquette.
• Secretary of State Email Retention and Disposition Policy
  
• State agency e-mail guidelines
  Oregon State Archives.

Pennsylvania

• Policy and Guidelines for the Management of Electronic Records Including Electronic Mail (E-mail) Systems
  

South Carolina

• E-mail Management
  

Vermont

• Electronic Messages Best Practice
  
• State Policy on Electronic Communications and the Internet
  

Virginia

• Electronic Mail (E-mail) Retention Guidelines and Requirements
  

West Virginia

• County Records Manual: Electronic Mail (e-mail)
  

Wisconsin

• E-mail / Electronic Records Guidelines
  

Wyoming

• Executive Branch Electronic Mail Policy
  

All States

• Email Management, Retention, and Usage Policies in the 50 United States