Illinois

Resources and assistance in ILLINOIS
for topics covered in the IPER courses

The following links were compiled in conjunction with the IPER courses, Essential Records and Records Emergency Planning and Response. They mirror the Reference 01 sheets included in the course materials for both courses and are specific to the state of Illinois. For more information about the IPER project and the courses offered, please visit the IPER Project page.

Essential Records Course (REF 01)

1   Main page for my state in the IPER Resource Center
   
Illinois main page
http://rc.statearchivists.org/Resource-Center/State/IL/State-Archives-and-Record-Management.aspx
2   State/territorial archives and records management programs
   

Illinois State Archives Records Management Section
http://www.cyberdriveillinois.com/departments/archives/records_management/recman.html

3   Definitions of essential records in statutes and regulations
   

Local Records Act. See especially section 11 and 12
http://www.ilga.gov/legislation/ilcs/ilcs3.asp?ActID=699&ChapterID=11

State Records Act. See especially Section 8 and 15
http://www.ilga.gov/legislation/ilcs/ilcs3.asp?ActID=86&ChapterID=2

4   Records retention and disposition schedules applicable to my agency
   

Contact the Illinois State Archives Records Management Section

(217) 782-7075 Local Records
(217) 782-2647 State Records

5   Laws and regulations addressing emergency management and records management
   

Illinois Emergency Management Agency Act
http://www.ilga.gov/legislation/ilcs/ilcs3.asp?ActID=368&ChapterID=5

6   Resources on identifying risks that are relevant to my state or locality
   

Illinois Emergency Management Agency
http://www.state.il.us/iema/

7   Records storage services for state and local governments and my state's specific storage regulations that apply to essential records
   

For State Records:

5 ILCS 160/15b) (from Ch. 116, par. 43.18b)
Sec. 15b. The head of each agency shall:
(1) Determine what records are "essential" for emergency government operation through consultation with all branches of government, State agencies, and with the State Civil Defense Agency.
(2) Determine what records are "essential" for post emergency government operations and provide for their protection and preservation.
(3) Establish the manner in which essential records for emergency and post emergency government operations shall be preserved to insure emergency usability.
(4) Establish and maintain an essential records preservation program.
The Secretary may provide for security storage or relocation of essential State records in the event of an emergency arising from enemy attack or natural disaster. (Source: P.A. 85 414.)

For Local Government Records:

(50 ILCS 205/11) (from Ch. 116, par. 43.111)
Sec. 11. Both Commissions with the assistance of the Secretary of State and State Archivist, shall establish a system for the protection and preservation of essential local records necessary for the continuity of governmental functions in the event of emergency arising from enemy action or natural disaster and for the reestablishment of local government thereafter. (Source: Laws 1961, p. 3503.)

(50 ILCS 205/12) (from Ch. 116, par. 43.112)
Sec. 12. Both Commissions shall with the assistance of the Secretary of State and State Archivist determine what records are essential for emergency government operation through consultation with all branches of government, state agencies, and with the State Civilian Defense agency, to determine what records are essential for post emergency government operation and provide for their protection and preservation and provide for the security storage or relocation of essential local records in the event of an emergency arising from enemy attack or natural disaster. (Source: Laws 1961, p. 3503.)

8   Regulations or guidelines re: the protection of records, e.g., backup requirements, media and environmental standards, offsite storage providers
   

A Primer on Disaster Preparedness, Management and Response: Paper-Based Materials (NARA)
http://www.archives.gov/preservation/emergency-prep/disaster-prep-primer.html

9   Continuity of Operations (COOP) plans: examples and templates
   

Illinois Emergency Operations Plan (IEOP)
http://www.state.il.us/iema/disaster/IEOP.htm

 

Records Emergency Planning and Response Course (REF 01)

1   Main page for my state in the IPER Resource Center
   
Illinois main page
http://rc.statearchivists.org/Resource-Center/State/IL/State-Archives-and-Record-Management.aspx
2   State/territorial archives and records management programs
   

[State Archives agency name]
[URL]

[State Records Management agency name
[URL]

3   The emergency response plan for my state or territory
   

[plan]

4   REAPs or similar documents for my state or locality
   

[REAPs]

5   A directory of vendors, contractors, and suppliers who specialize in various aspects of emergency response and recovery for my state and locality
   

[vendors, suppliers]

6   Statewide emergency response contracts, supplies, resources, etc., that apply to my state and/or locality
   

[statewide contracts, supplies, resources]

7   My state's sources of archivists and conservators
   

[archivists & conservators]

8   Response and recovery resources available in my area
   

[response and recovery resources]

9   Training on recovering damaged records that is available in my state and/or locality
   

 [training.]

 




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The CoSA Resource Center provides state-specific information in support of CoSA's FEMA-funded Intergovernmental Preparedness for Essential Records (IPER) courses - Essential Records and Records Emergency Planning and Response. The Resource Center continues and significantly expands the capabilities of the one initiated by CoSA in response to a call for a web-based information center emanating from the National Forum on Continuing Education (NFACE) in 2000. Development and expansion of the Resource Center has been supported by funds from the Federal Emergency Management Agency (Cooperative Agreement Number 2007-GT-T7-K022) and the National Historial Publications and Records Comission.

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