IPER Project

About the IPER Project

The Council of State Archivists led this project to develop and deliver Web- and CD-based training for state and local governments nationwide. The Intergovernmental Preparedness for Essential Records (IPER) project was made possible by a $2.6 million award from the Federal Emergency Management Agency (FEMA) Competitive Grants Training Program.


Notice: The Essential Records and Records Emergency Planning and Response webinars are not currently available. We are currently working on a way to make them available to the public and will update the website when they are ready. Sorry for the inconvenience.

IPER Courses

Introduction to Records and Information Management

This 90-minute narrated presentation is available online, free of charge. It focuses on the practices fundamental to the efficient and economical operations of any government agency. When disasters strike, state and local governments with effective records and information management programs are more likely to be able to access essential records and resume critical business operations quickly.

Essential Records

This course will prepare participants to:

  • identify an agency’s essential records;
  • analyze and prioritize records, assessing specific risks and identifying protection strategies;
  • specify time frames for essential records availability in emergencies
  • develop procedures to ensure access to and security of essential records;
  • outline an essential records plan for inclusion in COOP;
  • become familiar with federal, state, and local COOP regulations and procedures.
See the Directory of IPER Webinars for upcoming offerings of instructor-led Essential Records webinars in your state.
See the Directory of IPER Courses Delivered In Person for a list of Essential Records courses delivered in person in your state.

Records Emergency Planning and Response

This course will prepare participants to:

  • understand the benefits of records emergency planning;
  • relate records emergency planning to COOP plans and procedures;
  • plan, develop, analyze, test a records emergency action plan;
  • assess the damage to records after an emergency and implement a response; and
  • identify federal, state, and local resources and the availability of intergovernmental personnel and support to assist when a disaster occurs.
See the Directory of IPER Webinars for upcoming offerings of instructor-led Records Emergency Planning and Response webinars in your state.
See the Directory of IPER Courses Delivered In Person for a list of Records Emergency Planning and Response courses delivered in person in your state.


Leadership and Instructional Teams

The IPER Project worked with instructional teams in every state and territory who delivered the IPER Webinars to state and local governments within their borders. These teams are also responsible for identifying materials for their state or territory's section in the IPER Resource Center.

In addition, these teams are being encouraged to strengthen relationships among the three disciplines principally responsible for records-related preparedness and response: archives and records management, emergency management, and information technology.

Members of Instructional Teams have access to information and other resources to support delivery of the IPER courses through Instructor accounts in the CoSA Resource Center. Instructors who do not yet have an Instructor's account may obtain one by clicking on "Create Account" in the upper right hand corner of any screen.


Related Projects and Resources

The IPER project extends and expands upon CoSA's ongoing Emergency Preparedness Initiative (EPI) which began in the wake of the 2005 hurricanes.

The CoSA EPI Toolkit points to a number of other important efforts to protect records and cultural resources from disasters.


IPER Summit Conference on Essential Records and Emergency Preparedness

The first major event in the IPER Project was an invitation-only Summit conference, held July 21-22, 2008 in Atlanta, Georgia.

Download copies of handouts and other materials distributed at the conference as well as PowerPoint presentations delivered by Summit speakers.


IPER Contacts




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